Google’s popular office suite is a competitive solution for smaller businesses. We have extensive experience setting up a Google Workspace, migrating to and from Google Workspace, and integrating Google Workspace into your business workflow.
Chances are, your team already uses Google to communicate or share documents and presentations with co-workers. So, why should your business bother with upgrading to Google Workspace?
Google Workspace provides your organisation with more control and features, allowing you to secure documents and data, collaborate more effectively, and leverage advanced features and programs to make your teams faster, more collaborative, and better informed than ever before. As a result, you can reap the benefits of true digital transformation, like the ability to work in novel ways that support hybrid and remote work environments.
Benefits of upgrading to Google Workspace:
- Send branded email using Gmail. With Google Workspace, you get all of Gmail’s functionality, dependability, and familiarity, but it’s branded with your company’s domain name. As a result, employees will have the same user experience they’re used to from consumer Gmail, allowing them to easily switch between their personal and work accounts. In addition, employers can control and secure premium enterprise-grade email without maintaining an email server, and they can easily add and remove users as the business grows.
- Use Google Drive to store and share an unlimited number of files. Each user has their own Drive account to save notes, drafts, and other files that their teammates do not need to see. Furthermore, each team can have its own Team Drive, where users can share documents or resources that other team members require access to. While they can share files and folders with each other using the consumer version of Drive, they must first grant access and assign permissions to each user. This not only takes more time, but if the document owner forgets to include someone who requires access, that person must request permission and wait until the document owner checks their email.
- Collaboration can be difficult even when everyone is in the office, but it becomes even more complicated as workers are increasingly dispersed between the office and various remote workplaces. Google Workspace includes several collaboration apps that are either exclusive to the Business edition or have been upgraded from the consumer edition. For example, with real-time co-editing in Google Workspace, teams can edit the same Doc, Sheet, or Slide simultaneously, eliminating the need for version control while working remotely or in a hybrid work environment.
- Connect Google Workspace to CRM and other third-party applications. Your team can work seamlessly across platforms by integrating Google Workspace with CRM and other productivity apps, all from within the Google Workspace Employees use a single sign-on to access work apps, so they don’t waste time switching back and forth and duplicating efforts and data. As a result, your company’s productivity increases, and you no longer have to worry about data inconsistencies or human error.
- Control everything from the Admin Console. The Google Workspace Admin Console allows you to manage your data, users, and apps all from one place. Users and groups can be added and removed, the user experience can be customised, devices can be managed, roles can be created, permissions can be assigned, and security settings can be configured.
- The Admin Console allows you to manage Google Workspace accounts, while Endpoint Management will enable you to control which devices can access those accounts. As a result, you can quickly and efficiently distribute apps to mobile devices. You can also monitor usage, manage security settings, and restrict access on any endpoint device. In addition, if a device is lost or stolen, you can remotely erase sensitive data by wiping the device or the account.
- Use Google Vault to back up business data. Vault allows you to keep essential data for as long as you need it, even if the account is suspended. In addition, you can use retention rules and holds on certain Google Workspace apps to keep user data safe, even if the documents or accounts have been deleted or suspended. This prevents data loss when employees leave the company and can assist your legal team in staying ahead of potential problems.
- Use Google Sites to create websites. Sites allows your team to collaborate to create engaging, high-quality websites – no programming experience required. They can easily drag and drop content from Google Workspace apps into grids or templates. They can also co-edit projects, add comments, and manage access, just like in Docs.
- Take advantage of AI-powered productivity and insights. Google Workspace uses machine learning, natural language processing, and other artificial intelligence (AI) forms to reduce friction, automate simple tasks, and provide your team with the data-driven insights they need to make sound business decisions.
- Create a consistent experience across devices. Google Workspace is compatible with any internet browser, but Google Chrome provides the best experience. Users can configure a Google Chrome bookmark bar and synchronise Chrome across all devices used to access Google Workspace, ensuring that your employees have access to an optimised desktop whether they are using a smartphone, tablet, or laptop.